Using AP automation in Business Central to streamline invoice management

Using AP automation in Business Central to streamline invoice management

Microsoft Dynamics 365 Business Central and the solutions that integrate with it make it easier to manage your business’s finances. For example, an accounts payable (AP) automation solution like PaperSave can help you quickly and efficiently file, process, and retrieve your invoices, saving you time and money as a result.

What can Business Central do for your business?

Released in early 2018, Business Central is one of the newest additions to the Microsoft Dynamics Family. It uses the same codebase as Microsoft Dynamics NAV and is considered the latter's successor.

Business Central was designed to be a one-stop enterprise resource planning (ERP) solution for business owners. In particular, it lets you:

  • Enhance financial visibility by gathering data from accounting, sales, and customer transactions, allowing you to make educated decisions and accurate forecasts about your organization’s performance.
  • Manage your supply chain by providing a real-time view of your inventory levels and helping you predict the proper time to replenish stocks.
  • Augment your sales and expedite the sales process by helping you determine which leads to prioritize.
  • Track invoices and customer projects, enabling you to make timely payments and product deliveries.
  • Confidently run your business anywhere by providing secure storage and transmission of your business and customer data.

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How does AP automation help your business succeed?

One of the best things about Business Central is that it integrates with a wealth of business applications created to handle specific tasks and processes. This allows you to optimize your ERP solution to your organization’s exact requirements.

PaperSave is a Microsoft-certified AP automation solution that streamlines and simplifies the way you handle invoices. It lets you:

#1. Easily capture data from documents

A manual and paper-based workflow slows down your company. Not only is it outdated, but the possibility of human error occurring during the transcription and interpretation of financial data is high.

PaperSave helps you prevent these issues through its Electronic Document Imaging technology. This solution allows you to capture data from your email or desktop with a single click. You can also scan stacks of documents for faster processing. If you need to capture data from a form or receipt, you can even do so instantly with your phone’s camera.

Captured information is converted into electronic data, which is tagged and stored in the cloud. Being in the cloud, the data can be accessed online by anyone with the proper access credentials. And to access data on the go, users must simply install the PaperSave mobile app on their tablets or smartphones.

#2. Quickly find and retrieve needed documents

With AP automation, you don’t need to devote hours to searching for the files you need. PaperSave allows you to efficiently search using the record or transaction information obtained when you filed the document. You can set your search to target individual or entire document groups, too.

With PaperSave on Business Central, it takes minimal time and effort to get a good picture of your company’s AP and invoice management process, as well as its expenditure, performance, and financial standing.

#3. Speed up approvals

In traditional paper-based invoice management, it’s not uncommon for bottlenecks to form during the approval process. These delays lead to many problems, including disorganization, delayed payments, disgruntled vendors, and unsatisfied customers.

PaperSave allows you to create complete workflows that cover all aspects of document management, from data capture to storage to approval. The good news is that approvals can be done securely and quickly — even through your mobile phone.

PaperSave integrates with and further empowers Business Central with convenient, effective, and secure solutions made for businesses like yours. To discover the other ways our platform can help your business grow, schedule a free personalized demo today!

Tired of the manual procedures for incoming invoices?

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