Paperless offices are efficient offices

Using physical paper in today's business world is a waste of time and money; there is no longer any doubt about it. As cloud and mobile computing continue to disrupt enterprise operations, decision-makers need to provide employees with the ability to work remotely without losing access to mission-critical resources.

In the past, companies were heavily reliant on physical paperwork and, as a result, could not support teleworking habits. Today, however, there are a number of technologies available that can help companies reduce their dependency on paper-based documents. These let them streamline operations, reduce ink and hardware expenses and, most importantly, gain a leg up on the competition.

Electronic invoicing and billing
While there are many corporate departments that are still somewhat, if not heavily, dependent on physical paper, the financial department is one of the most commonly-affected. In many cases, companies still send and receive paper bills. Unfortunately, this can introduce uninvited problems.

Everything is slower with paper billing operations: customers receive bills later, individuals pay invoices later, and the list goes on. By using automated invoicing solutions and electronic billing processes, organizations of all sizes can be more efficient and take care of financial tasks quicker. As a result, companies can reduce time to market and enhance customer satisfaction, which is especially important in today's unpredictable economy.

Digital signatures are key
Traditionally, one of the biggest inhibitors to remote working was the inability to have decision-makers sign off on mission-critical tasks. Many companies, regardless of industry, need administrators to approve certain tasks, especially when the actions relate to finances and customers. For this reason, organizations should deploy electronic workflow solutions that enable executives to electronically sign off on activities.

By using advanced document management and electronic workflow tools, organizations can keep up with the evolving private sector by supporting a mobile workforce that has the ability to remotely access mission-critical resources. While neglecting to adopt these solutions will not necessarily mean a company cannot compete, it will mean the firm will likely be slower and less efficient than its rivals, while also paying for unnecessary expenses, such as ink and printer costs. For this reason, decision-makers need to plan ahead and think how they can stay competitive, and deploying document management tools may be the key.