In the manufacturing industry, there's no doubt that a company needs to be fast and efficient to keep up with and, ideally, surpass the competition. These days, one of the most affordable ways to increase electronic workflow in-house is by introducing document management software on the shop floor and in the office - by making the switch to paperless, a business stands to save a lot of money and provide more secure, reliable services to clients.
Collaborate with ease by using paperless document management
Manufacturing industry leader Industry Week published a piece by Tadeusz Dyduch which detailed the specific advantages that electronic document imaging offers a number of different departments within the sector. To begin with, paperless can expedite the process of creating a new product and working with fellow employees to share new ideas and concepts from conception to marketing.
"Paperless systems offer far greater ease of sharing or collaboration, which is a critical part of most modern supply chains and manufacturing enterprise operations," Dyduch explained. "Collaboration is built on shared information and processes that support multiple user interaction."
With quality document management software, users can easily share documents with each other to better work together toward a common goal.
Cut costs and save space internally
One of the major draws of paperless technology is the elimination of old nemeses like the copy machine, countless disorganized file cabinets and printers that constantly malfunction. These tools are expensive to maintain and, ultimately, damage the bottom line of any business looking to cut back costs - the constant need to buy ream after ream of paper results in lost revenue and a higher risk of misplaced information, which expends a staff member's valuable time.
Paperless expert Jamie Rubin recommended that employees adjust to paperless document management by establishing a scanning routine to field any paper that comes in from clients or other external services. This simple adjustment to daily office life will ensure that filing cabinets can be gotten rid of permanently, and that all data remains in a cloud infrastructure where staff can search for relevant information at any time.
In the manufacturing business, this remote access to documents is extremely important - information is regularly being transmitted from the floor to the corporate office, and paperless technology makes it far simpler and more cost-efficient for the two disparate departments to remain in close contact and track each other's productivity. Industry Week touched upon this advantage as another source of increased electronic workflow.
"Direct connection to plant-floor devices supports the archiving, analysis and distribution of production data, parametric measurements and other quality information for process control, improvement and for permanent documentation in support of effective customer service," Dyduch asserted.
In a complicated industry like manufacturing, communication and effective use of space are two musts that can tank a company when mismanaged. Document management software has the power to transform a lagging competitor into a viable contender by saving money and expediting basic processes without the hassle of mountains of paper.