Paperless future looks a bit less bleak

While not every industry is excited about the decline of paper, even newspaper companies see the benefits.

Paperless operations are not the status quo today, but many businesses are looking to the future in the hopes that they can reduce the cost of operations and improve employee efficiency and productivity with the trend. Varying technologies and solutions, like iPads, email and the bring your own device (BYOD) trend have provided many companies with the tools they need to reduce paper usage, but going entirely paperless takes a little extra push in the form of document management software.

According to Don Kahle, a contributor with The Register-Guard, the paperless future will be a boon for all.

Kahle noted that the newspaper industry, one that has thrived on the paper market for centuries, is making the shift to digital distribution. The popularity of iPads, smartphones and other mobile devices is driving the market for reading the news on a screen rather than the printed page, and while some still prefer the latter, reading the news on a tablet is growing in popularity, especially for individuals who are often on the go.

These thoughts transfer well to the business field, with more companies embracing the use of paperless document management over printed memos, meeting packets and invoicing. However, in order to really make the change, eliminate unnecessary paper usage and see the benefits of a paperless work environment, companies need to work to eliminate another major source of paper in their offices - records archives.

Records conversion frees up time and space
While converting usually unused records may seem like a waste of time and resources, it can be highly beneficial for a business. Not only does implementing an electronic document imaging solution improve the organization and storage of records, it can prevent compliance issues and get rid of space consuming filing cabinets. This frees up space in the office and time for employees that have to use the documents and ensures that a business is maintaining the best storage it can, compliance-wise.

Compliance isn't the only issue that document conversion helps improve, however. With paperless efforts, a business can speed up workflow in the office and outside of it as well. By keeping better track of information from invoices to supply lists, a business can be more efficient, save more, and pass those benefits on to its clients - improving its services and reputation at the same time.