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Top DMS implementation mistakes to avoid

A well-implemented document management system (DMS) brings great benefits to an organization. Operating at its best, a smooth-running DMS helps your employees maintain focus, keeps your business-critical processes running smoothly, and enables your organization to deliver quick and efficient customer service.

7 Steps to an efficient and effective DMS

Growth is a common goal for businesses. But as your operations grow, the volume of digital files and written communications you’ll have to process and store will also grow. Extended storage space is essential for maintaining it all, and a document management system (DMS) is essential for efficiently handling it.

6 Serious questions to ask a SaaS provider

Thanks to the ever-evolving technology, vendors’ are able to offer powerful systems through Software-as-a-Service (SaaS) models; once available only to large corporations. Today, SaaS are increasingly becoming available to small- and medium-sized businesses (SMBs).

But not all vendors and SaaS solutions are the same.

The costs of mismanaging company documents

The amount of information a company needs to store, track, and utilize on a daily basis expands every year. If you’re still using printed documents to conduct business; then alongside this the growing pile of paper are the rules and regulations that in just about every sector, dictate how things can and cannot be stored, shared, disclosed, etc.

How to conduct a document scanning process

Once you’ve realized the obvious savings in time, space, and cost of digitizing your paper documents, it’s time to start scanning. Files can be saved in a number of ways and saved in a number of formats (e.g., PDF, TIFF, JPEG). Planning this all out beforehand will ensure a seamless document scanning project.

How does metadata work in document management?

Your business has realized all the benefits of going paperless: It’s earth-friendly, your documents are searchable with a few keystrokes, and your office is uncluttered. That’s about all there is to it, right?

Wrong.

If that’s all you think going paperless is capable of doing for you, you’re probably not taking advantage of your files’ metadata.

How on-premises solutions hold your business back

On-premises servers may become more cost-effective after the five-year mark and keep running when the internet isn’t, but that’s about where the advantages of on-premises solutions, which are quickly becoming antiquated, end.

Because budgets are usually made annually, the lower upfront costs of Software-as-a-Service (SaaS) solutions are usually a safer bet when planning yearly budgets — they can be adjusted as businesses and market demands change, for one.