Organizations progress toward paperless board meetings

Organizations progress toward paperless board meetings

Whether they comprise of a group of high level C-suite executives or a cluster of professionals working for a small business, meetings aren't necessarily regarded with a sense of fondness. Shuffling through a wide assortment of reports while trying to listen to a host - who often digresses from the subject at hand - can leave people sitting in a boardroom for an hour or longer. Though they may not be able to prevent the speaker from attempting to use his or her Shih Tzu as a thought leadership metaphor, they could certainly reduce the clutter of paper by utilizing document management software. 

According to Wicked Local, the Medway, Massachusetts Board of Selectmen recently announced that it is considering going paperless, transferring all minutes, agenda packets and other meeting-related forms into an electronic solution. In addition to reducing paper usage, the organization expects that the proposed software will help them minimize the time it takes to assemble documents typically used by the Board. 

Selectmen Chairman Glenn Trindade, along with fellow members John Foresto and John Crowley told the news source that they were impressed with the system's operability. Town Administrator Suzanne Kennedy stated that Medway's planning board, conservation commission and zoning authority should use the software beforehand to test the paperless document management system. 

New officials, new ideas 
It's never a surprise when a new public authority enters the arena and shakes things up. One such figure, Kenosha County Board Chairman Ed Kubicki, told Kenosha News - an online journal covering news in Kenosha County, Wisconsin - that he plans on employing new technology that will keep officials better connected than they are now. A part of this strategy comes with implementing document management workflow. 

"By becoming paperless, we will see a savings in less than two years as a result of reducing printing, postage, supply and labor costs," said Kubicki during an annual meeting, as quoted by the news source. "I believe a majority of you see the value of this change for ease of operations and for taxpayers, and will participate."

He noted that board members willing to give the technology a shot will receive training with various assets of the solution, including tablets that could be used to record minutes, access monthly reports and PDF files as well as other functions. From what can be gathered, it's evident that Kubicki is looking to expedite common legislative processes and address constituent issues a lot quicker than is possible with paper-based transactions.