Moving toward more mobility in document management systems

A leading cause of slowdowns in the flow of documentation and communication in corporate systems is a lack of adequate technology and innovation to keep things moving at an acceptable pace. With a multitude of new systems available to assist in this process, companies need to think about solutions like document imaging workflow to make sure systems and collaborative tools are functioning correctly. If older methods of interaction are creating logjams in the creative process, companies could be losing out on time and money that could be better used getting things done, rather than maintaining outdated handling methods.

The top ways businesses are achieving this fluidity include using cloud computing and mobile connectivity, solutions that allow for access and interaction anywhere and anytime an employee can gain access to these systems. TechTarget explained that these resources create effortless lines of communication that companies can use to expedite electronic workflow, building a more open office structure and allowing for greater corporate transparency at the same time. Businesses can also track files and perform governance checkups more effectively, as they are able to keep tabs on individual records more easily.

A variety of savings
The other chief reason these solutions are gaining popularity, TechTarget stated, is because they are much cheaper to deploy than other kinds of imaging, capture and sharing techniques. The source noted that employee-owned devices are making important document imaging workflow turnover even faster than originally thought possible, since items can be reviewed anywhere and regardless of the time. By implementing complete access in this way, coupled with electronic workflow tracking and security measures, companies can gain higher levels of flexibility without spending a lot of money.

Government officials working for the state of Virginia recently deployed these kinds of services for use with state record archives, Government Technology reported. Both the Department of Motor Vehicles and the Department of Corrections are using these tools to speed the document imaging workflow, making records more accessible for everyone involved in the original paper chain. By removing physical documentation, these entities are experiencing major cost and time savings. Employees are able to handle important processes more quickly, identifying which segments should get the most attention. Prioritization is just one of the ways document management can expedite overall processing, as things that must be handled first in the chain are always easy to pick out.