Impact of electronic workflow to be felt more in 2013

As the year draws to a close, companies are looking ahead to what trends and technology will shape the months ahead. Many have speculated about the importance of cloud, mobile and electronic workflow software, as well as what impact big data will have on the IT landscape, but there is agreement when it comes to the increased importance of speedy, accurate and safe communication.

Leading the way in this push for better technology systems, paperless document management solutions will likely continue to enable a workforce of many departments, making them a key player in ongoing database structuring and governance. These tools are ideally designed to fit with other existing solutions like file tracking and encryption software, as formats can easily be changed to meet specific requirements.

Shaping a new age
This sort of flexibility will be the calling card of leading information systems, HR Zone reported. Companies will need to put more focus on diversity in terms of how they provide information to personnel and clientele, the source stated, as more mobile devices and cloud computing resources become available to those in both spheres.

Electronic workflow is slated to be a primary tool in that sense, as it can easily and securely send information while still lowering operational costs. HR Zone stated that invoice automation has already led the way in making self-service tools and other forms of automatic processing more popular, as it highlights the ease with which certain functions can be released to the care of a computer, increasing speed and efficiency while removing the risk of human error.

Less taxing procedures
These are the qualities that make automation appealing as part of an employee self service suite, and many public and private organizations are making the transition to these systems in order to take full advantage of the cost savings electronic workflow can present. Iowa Now reported that the University of Iowa and other state offices are switching to automated tax forms for the 2013 season, allowing thousands of employees to handle their own W-2 and 1099 updating, review and printing.

In doing so, these entities could save thousands of dollars on man hours that would previously have been dedicated to these functions. Now HR personnel can handle the worst problems themselves, but all other minor issues can be taken care of by calling upon other staff members. What's more, with the advent of electronic filing, paper can be removed from the process entirely, as workers can simply key data from their self service screens into IRS and state tax filing services.