Today's business world is incredibly fast paced, driven by the need to be as efficient as possible for the least amount of money. By automating processes, organizations streamline operations to reduce expenses and save time, allowing employees to carry on with other mission-critical day-to-day tasks without slowing down. Unfortunately, many final decisions need to be approved by executives before they can be carried out, otherwise the company may find itself knee deep in compliance and regulatory problems.
In the past, this approval process slowed companies down because individuals were required to print out papers, locate the appropriate decision-maker and have them sign the document. Individuals then had to go back to their desk and scan the file back into the computer to continue with operations. By using electronic workflow solutions, companies may be able to avoid this dilemma entirely.
The ability to electronically sign a document without wasting paper is widely considered the next logical step in workflow automation. Leveraging solutions that provide this option is allowing companies around the world to more confidently embrace the digital lifestyle.
Benefits of leveraging workflow automation solutions
Wasting paper is one of today's most controversial topics, especially as political activists continue portraying the need to "go green." Electronic workflow automation enables more effective use of paperless document management solutions, enabling companies to reduce waste while simultaneously enhancing efficiency through seamless collaboration.
Many workflow automation solutions allow employees to share content electronically. This lets colleagues and decision-makers review, approve, authorize and sign off on documents. The recipients can then return records to the initial user, allowing them to continue operations or store the files in an electronic archive for later use. This integration of multiple processes into a single system is an important process for companies today, as the business world becomes increasingly fast paced and competitive.
Electronic workflow solutions also help organizations meet compliance regulations, as everything is done digitally and, as a result, is less likely to be lost in a frenzy. In the past, important documents were sometimes accidentally thrown out or ignored, causing major problems for the business. This does not happen when next-generation automation tools are used.
In the coming years, workflow automation will grow increasingly important, especially as cloud computing and mobility continue to disrupt the private sector. Neglecting the use of these solutions will only hinder operations and force companies to play catch up with competitors.