Over the past few years, we've all heard the stories of the massive storms that have wreaked havoc in many communities all over the world. Relatively recently, Hurricane Sandy caused destruction along the Eastern seaboard, tornadoes tore up entire towns in Oklahoma and unprecedented flooding caused over 100,000 to flee in Canada. The effect on citizens in these and other areas is awful.
Company leaders need to consider what would become of their businesses if an unpredictable emergency were to occur in their regions. Unless they've planned ahead, the odds aren't always good that the owners will be able to reopen their doors if their offices are destroyed. This is something that leaders across the nation need to be aware of, as some type of storm or disaster is possible in each corner of the country.
When storms or other events affect offices, paper files within can be destroyed or lost, leaving businesses and their clients in flux. However, this can all be avoided by implementing electronic document imaging. This way, company leaders are able to load records onto computers and save them in archives - even if the hardware is broken or lost, workers can still find access to files on the Internet.
Now, more than ever, disaster recovery procedures, especially those involving electronic workflow strategies, are exceedingly important for business leaders to implement.
In fact, FindLaw named named this step as one of the top safety tips for company owners should a tornado strike, among staying safe physically and monitoring weather reports during storm season. The news source said that backup records should no longer be in paper form, but would likely be safest if they were saved on the cloud, so that work can continue even if the office is destroyed. And if the digital files are stored on businesses' servers, the news outlet also suggested creating a tornado bunker where this hardware can be safe.
According to eWEEK, administrators should be looking into all of their options now, far before they have to scramble to do so when a storm is rolling in. This is a great way to alleviate pressure and worries that may be preoccupying the minds of owners, particularly those in areas that commonly experience storms.
The news source said that once records are converted to a digital format and archived, leaders should look into automating their disaster recovery platforms - this means that the latest versions of files should be updated within the system.
Moreover, company leaders can expect to undergo litigation or face fines if their records aren't protected when a storm hits. Say a business is in charge of numerous sensitive files and a tornado hits - the strong winds could result in papers being scattered for miles, and if they fall into the wrong hands, the results could be disastrous. Individuals could theoretically file complaints or begin lawsuits.
This is not out of the realm of possibility by any means. CNN reported that during the May tornadoes in Moore, Okla., items were scattered hundreds of miles away. When tornadoes strike, they can suck up light items, like papers or other files, and send them into winds of the middle and upper atmosphere, and it's anyone's guess where they'll come down. So far, there's been at least one report of items found 250 miles away from the tornado-ravaged area.
West Tulsa resident Leslie Hagelberg told the news source that she picked up a photograph blowing in the breeze that belongs to a Shawnee-based family who lived over 90 miles away.