Financial audits, tax filings, quarterly statements, billing and invoicing. Finance departments work with a massive number of documents. Mismanaging or improperly storing all this information leads to even more inefficiencies.
Luckily, new digital tools make easy and efficient document management simple.
Documents are the lifeblood of any business, but managing constantly growing repositories of information across an increasingly diverse range of formats isn’t easy. Yet business efficiency, productivity, and growth depend heavily on the critical document management process.
Documents, whether in digital or printed form, have long played a core role in any business, but given the rapid rise of cloud and mobile computing, managing business information is far more challenging than it used to be. A document management system (DMS) captures, stores, and retrieves documents in any format, but to be truly effective, it must integrate seamlessly with your core business processes.
Technology has changed the classroom, providing richer learning experiences at every stage, but the administrative departments of too many colleges and universities lag behind, still relying on hard-copy forms for many of their records and transactions.
Cloud technologies allow small- and medium-sized businesses (SMBs) to easily turn overfilled filing cabinets into elegantly organized and effortlessly searchable digital databases. When you cut paper out of your organization, you’re not only clearing clutter from the office but also saving yourself time, money, and the environment.
A well-implemented document management system (DMS) brings great benefits to an organization. Operating at its best, a smooth-running DMS helps your employees maintain focus, keeps your business-critical processes running smoothly, and enables your organization to deliver quick and efficient customer service.
Growth is a common goal for businesses. But as your operations grow, the volume of digital files and written communications you’ll have to process and store will also grow. Extended storage space is essential for maintaining it all, and a document management system (DMS) is essential for efficiently handling it.
Even in slow-changing industries like the legal sector, where regulations and the momentum of the status quo can obstruct the implementation of newer, more efficient technology, the need for paper documentation is becoming increasingly rare.
Digital records are actually inherently safer and more secure than their printed counterparts.
The amount of information a company needs to store, track, and utilize on a daily basis expands every year. If you’re still using printed documents to conduct business; then alongside this the growing pile of paper are the rules and regulations that in just about every sector, dictate how things can and cannot be stored, shared, disclosed, etc.
Once you’ve realized the obvious savings in time, space, and cost of digitizing your paper documents, it’s time to start scanning. Files can be saved in a number of ways and saved in a number of formats (e.g., PDF, TIFF, JPEG). Planning this all out beforehand will ensure a seamless document scanning project.
