Today, paper is the leading cause of operational bottlenecks. Large quantities of physical documents are difficult and expensive to maintain, not to mention vulnerable to risks like theft, deterioration, and unforeseen disasters.
To avoid this, businesses must jump on the paperless trend and replace manual, paper-based processes with automated ones.
Innovations in document management systems (DMS) may not be as prevalent as Apple and Microsoft updates, but business owners who want to increase efficiency and productivity should look into the latest DMS upgrades. Here are some of the latest improvements in DMS software business people are talking about.
Enterprise software has a reputation for being complex and unintuitive. Many platforms feature densely packed menus, unpleasant color schemes, and confusing workflows that cause frustration and slow down processes. User-friendly tools improve employee productivity, so if you’re looking for an enterprise document management systems (DMS), make sure it offers the following:
Seamless setup
The first thing you should do is find out if the software is easy to install.
Investing in a less than robust document management system (DMS) is fine if you want to eliminate the paper clutter in your startup business. But when your company evolves and your needs change, you might notice that your current DMS software limits your growth rather than enables it.
Paperless office, big savings, increased business efficiency. You’ll often see these benefits being highlighted again and again in PaperSave blogs, but we understand if you still have some reservations about adopting document management systems (DMS) software.
The biggest challenge to going paperless is transferring archives to a digital medium. For a long time, the only way to digitize information from a printed document was to transcribe it, but this can take ages to complete. A more efficient method involves optical character recognition (OCR) — a software used to convert scanned images of printed text into machine-readable information.
The Health Insurance Portability and Accountability Act (HIPAA) is a set of regulations that ensure the security and availability of patient health information. Failure to comply may lead to massive fines and lawsuits that tarnish a company’s reputation.
There’s very little reason why companies shouldn’t go paperless. Managing reams of paper and rows of filing cabinets is hardly efficient and cost-effective, and often leads to a cluttered workspace. By contrast, transitioning to an electronic document management environment streamlines workflow and frees up office space.
Document management systems (DMS) software allows businesses to streamline paper processing, save costs, and improve data security, when used properly. Even if you’ve been using a DMS software for years, it’s a good idea to regularly evaluate its performance to make sure you’re getting all the expected benefits.
Data security is a big challenge for businesses. Cyberattacks are only getting more sophisticated, and if businesses fail to defend against them, it could result in thousands of dollars in data loss, fines, and loss of brand reputation.
Cutting-edge document management systems (DMS) software like PaperSave helps you secure your most sensitive files by storing them in geo-redundant, fully encrypted offsite servers.
