Document management systems (DMS) offer significant benefits to large and small businesses, we’ve even highlighted many of them in our previous blog. But you need a comprehensive return on investment (ROI) analysis to justify the cost of a DMS. There are many variables to consider, so grab a calculator and let’s get started.
Document management systems (DMS) help you eliminate stacks of paper and rows of filing cabinets in your office. They digitize your files and store them in a centralized database, allowing you to retrieve documents quickly, increase productivity, and reduce all capital and operating expenses associated with paper.
Staying organized and minimizing costs are vital to any nonprofit organization’s success. But managing stacks of donor records, volunteer applications, tax invoices, and other documents is a serious impediment. Thankfully, cloud-based document management systems (DMS) like PaperSaveCloud make sure paperwork doesn’t get in the way of your cause.
HR departments have their work cut out for them when reaching out to the best talent while ensuring they stay compliant with all labor laws and data privacy regulations. Nonetheless, those who are still working with paper files stored in rows of filing cabinets aren’t likely to achieve either of those goals, at least not without a great deal of extra work.
Malware slows down your computer, shuts down networks, and spies on you, but the most dangerous type takes your files hostage and demands a payment for their release. This type of malware is known as ransomware, and it’s making millions off unwitting computer users.
Document management system (DMS) software is essential for every business. It organizes and stores your files in secure cloud servers, eliminating the need for file cabinets, printing supplies, and reams of paper in the office. But the best DMS software is much more than just a tool to digitize and archive your files, it also helps you manage company workflows.
If you’re in the education industry, you know that managing paper documents -- such as worksheets, permission slips, and academic transcripts -- is a constant challenge. But, it doesn’t have to be this way.
Document management systems (DMS) can digitize your files, automate manual processes, and save you money.
The benefits of a paperless office are well known and include more efficient processes, fewer file cabinets, and massive cost-savings from removing the reams from your office supplies purchases. It makes sense for all types of businesses to consider going paperless, especially in the technological world.
A typical day for Accounts Payable (AP) department involves processing purchase orders, invoices, and other bills the company needs to pay by the end of the month. For startups, handling all this paperwork manually is manageable. But manually driven processes can hold back AP departments, especially the ones in growing businesses.
Every business owner knows that controlling costs is key to success. This often involves cutting back on IT spending, travel, and outsourcing when you possible. But the use of paper is an expense that often gets overlooked.
The cost of paper
Despite advancements in technology, the average office worker goes through 10,000 sheets of paper per year.