As organizations continue to convert physical paper records to digital formats, more decision-makers are leveraging document management systems to ensure mission-critical information is secure and accessible at all times. Document management and electronic workflow processes are becoming increasingly important for companies, as agility and operational speed will determine if a firm can remain competitive in today's cutthroat business world.
Since users are adopting these technologies on a global scale, several trends are emerging in the document management market, influencing decision-makers to select one vendor over another.
1. Cloud computing prevalence
There is no longer any doubt that cloud computing is impacting organizational behavior throughout the private sector. Since the technology promises to make mission-critical documents and applications available from anywhere at any time, organizations of all sizes are being drawn to the cloud to reduce IT expenses and enhance operations.
In regard to document management, web-based solutions are becoming increasingly popular, as they enable businesses to securely store, access and maintain digital records more easily. This is leading to an increased adoption of cloud-enabled document management systems.
2. Workflow software demands increase
As technologies evolve and support teleworking trends, more employees are working from home than ever before. As a result, it is becoming increasingly difficult for decision-makers to sign off on sensitive activities for workers who are not in the office. This is driving the demand for electronic workflow software.
Businesses that use electronic workflow solutions will be able to ensure performance is not slowed down because of a delayed approval process. Since the solutions allow decision-makers to digitally sign off on operations, they support the mobile workforce without raising any productivity issues.
3. Integration with mobile devices
In addition to the growing prevalence of cloud computing, companies are also embracing the mobile lifestyle and allowing employees to use smartphones, tablets and other gadgets to perform work-related tasks on a more regular basis. As this trend continues, business executives will need to leverage document management systems capable of integrating with mobile devices if they want remain competitive with rival firms without experiencing any severe performance problems.
As these trends continue to impact the document management landscape, decision-makers will need to adapt to survive in today's increasingly digital, mobile and cloud-based business world.