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The costs of mismanaging company documents

The amount of information a company needs to store, track, and utilize on a daily basis expands every year. If you’re still using printed documents to conduct business; then alongside this the growing pile of paper are the rules and regulations that in just about every sector, dictate how things can and cannot be stored, shared, disclosed, etc.

How to conduct a document scanning process

Once you’ve realized the obvious savings in time, space, and cost of digitizing your paper documents, it’s time to start scanning. Files can be saved in a number of ways and saved in a number of formats (e.g., PDF, TIFF, JPEG). Planning this all out beforehand will ensure a seamless document scanning project.

How does metadata work in document management?

Your business has realized all the benefits of going paperless: It’s earth-friendly, your documents are searchable with a few keystrokes, and your office is uncluttered. That’s about all there is to it, right?

Wrong.

If that’s all you think going paperless is capable of doing for you, you’re probably not taking advantage of your files’ metadata.

How on-premises solutions hold your business back

On-premises servers may become more cost-effective after the five-year mark and keep running when the internet isn’t, but that’s about where the advantages of on-premises solutions, which are quickly becoming antiquated, end.

Because budgets are usually made annually, the lower upfront costs of Software-as-a-Service (SaaS) solutions are usually a safer bet when planning yearly budgets — they can be adjusted as businesses and market demands change, for one.