HR departments have their work cut out for them when reaching out to the best talent while ensuring they stay compliant with all labor laws and data privacy regulations. Nonetheless, those who are still working with paper files stored in rows of filing cabinets aren’t likely to achieve either of those goals, at least not without a great deal of extra work.
Malware slows down your computer, shuts down networks, and spies on you, but the most dangerous type takes your files hostage and demands a payment for their release. This type of malware is known as ransomware, and it’s making millions off unwitting computer users.
Document management system (DMS) software is essential for every business. It organizes and stores your files in secure cloud servers, eliminating the need for file cabinets, printing supplies, and reams of paper in the office. But the best DMS software is much more than just a tool to digitize and archive your files, it also helps you manage company workflows.
If you’re in the education industry, you know that managing paper documents -- such as worksheets, permission slips, and academic transcripts -- is a constant challenge. But, it doesn’t have to be this way.
Document management systems (DMS) can digitize your files, automate manual processes, and save you money.
The benefits of a paperless office are well known and include more efficient processes, fewer file cabinets, and massive cost-savings from removing the reams from your office supplies purchases. It makes sense for all types of businesses to consider going paperless, especially in the technological world.
A typical day for Accounts Payable (AP) department involves processing purchase orders, invoices, and other bills the company needs to pay by the end of the month. For startups, handling all this paperwork manually is manageable. But manually driven processes can hold back AP departments, especially the ones in growing businesses.
Every business owner knows that controlling costs is key to success. This often involves cutting back on IT spending, travel, and outsourcing when you possible. But the use of paper is an expense that often gets overlooked.
The cost of paper
Despite advancements in technology, the average office worker goes through 10,000 sheets of paper per year.
Whether you’re moving your office across town or just around the corner, it can be chaotic and stressful. You need to think about floor plans, moving trucks, reestablishing your IT network, and transporting all that paper. Preparing box after box of records and file cabinets is not only tedious, but also potentially disastrous if you’re unprepared to keep them protected from the elements and properly labeled.
Going paperless is a tough challenge, but the benefits are worth it. Document management systems (DMSs) enable you to have a much tidier, more environmentally friendly business that help reduce cost. But the benefits go far beyond going green. For the everyday office worker, not having to deal with paper makes life a lot easier.
Businesses are always wary about implementing new technology, especially when they don’t fully understand what it’s capable of. Document management systems (DMS) help businesses streamline their operations and save money on paper. But despite these benefits, companies are slow to adopt this technology because of all the myths and misinformation that surround it.
