PaperSave Professional Services Coordinator

Our team is searching for a dynamic individual to help track, coordinate, and drive projects to their successful completion in the role of a Professional Services Coordinator. This person should have scheduling/coordinating and project management experience and be professional, courteous, and self-motivated.

The primary responsibilities of this role include:

  • Conducting and managing client communications
  • Scheduling and coordinating project meeting activities with team members and client stakeholders to be held both remotely and at client sites
  • Monitoring project activities, resources, and deadline requirements
  • Supporting the team in all the various tasks associated with the successful delivery of client projects

Job Duties include:

  • Focal point and facilitator for departmental communications
  • Serve as a primary point of contact for new client projects
  • Schedule and conduct client project orientations
  • Schedule meetings for key stakeholders in a project
  • Assist the Senior Manager, Professional Services with his or her daily tasks
  • File project documents
  • Assist in the management of client billing activities
  • Assist in the management of departmental time entry and time management activities
  • Create expense reports and other departmental bookkeeping activities
  • Manage employee calendars
  • Work with management and professional services teams
  • Write meeting minutes
  • Prepare presentations and tables for meetings
  • Monitor and track project deadlines closely
  • Monitor and track project changes
  • Report issues to project managers and other personnel related to a project
  • Collect information for summary documents
  • Converse with business analysts, consultants and project engineers

Job Requirements:

  • Advanced presentation skills
  • Effective communication skills
  • Sound decision-making skills
  • Coordination skills
  • Multi-tasking skills
  • Project management skills
  • Effective organizational and time management skills
  • Knowledge of business practices and procedures
  • Data analysis skills
  • Ability to make sound decisions and judgments
  • Personable and courteous personality
  • Self-motivated
  • Computer skills – Microsoft Office (Outlook, Excel, Word, Powerpoint), MS Project, Microsoft CRM


  • Bachelor’s degree in Business or Communications a plus but not required
  • 2+ years of professional experience
To apply, please send your updated resume and cover letter to